Calendar: views, filters and calendar settings
Use the calendar in staff, resource, weekly, monthly or agenda view; choose which records and staff are shown and set the calendar hours and column width to suit you.
Last updated: 27 October 2026
The Calendar page in the left menu is the main screen where you run your business's daily flow. Appointments, staff leave and, when the matching modules are on, group events, class sessions and facility rentals all appear together on the same calendar. Clicking a card opens that record's detail window.
To see the calendar, your role needs the Randevuları görebilir (view appointments) permission. Staff without the Herkesin takvimini görebilir (view everyone's calendar) permission see only their own appointments, classes, events and leave and the facility rentals they are responsible for, and only themselves in the staff list. (The role editor lists permissions by their Turkish names.)
Moving between dates
Arrow buttons: move the calendar forward or back by the range of the active view — one day in daily view, one week in weekly view, one month in monthly view.
Today: takes you back to today wherever you are.
Calendar icon: opens a small calendar with month and year menus; click the day you want to jump straight to that date.
Red line: shows the current time in views that have a time axis; you can tell late and upcoming appointments apart at a glance.
When you go to another page and come back to the Calendar, the date you last looked at opens; once you close the browser tab, the calendar starts from today again.
The Calendar Settings panel
The Calendar Settings button at the top right opens the panel where you shape the screen to suit you. Every change applies straight away; close the panel with Close.
When you switch off some of the Appointment Statuses or Shown in the Calendar options, a red ! appears on the corner of the button. Hidden staff and resources do not show this mark; if a staff member's column is missing, see the Staff to Show warning below.
View options
Choose the view from the Appearance list at the top of the panel. The first time you open the calendar it shows Staff Vertical; the view you choose is remembered in this browser.
Staff Vertical: staff members as side-by-side columns with the hours flowing downwards. Ideal for seeing who is free and when.
Resources Vertical: rooms, studios or equipment are laid out as columns.
Staff Horizontal / Resources Horizontal: staff or resources become rows and time flows from left to right.
Weekly: the schedule of seven days on one screen.
Monthly: a snapshot of how full the whole month is.
Agenda (List): all of the week's records as a chronological list, without the clutter of a time grid.
What you can set in the panel
Calendar Hours: what time the calendar starts and ends (Start time and End time, in half-hour steps). While Default (business hours) is selected, your business's working hours are used; the Default button in the heading resets both boxes to that.
Staff Column Width: use the slider to set the minimum width of each column between 60 and 400 pixels (110 by default). The narrower the columns, the more staff fit on the screen; Default returns it to 110 pixels.
Show short events at the same height as 30-minute events: off by default. When you turn it on, appointment, class and event cards of 15-20 minutes are drawn as tall as 30-minute ones so their content is easier to read. With back-to-back short appointments the stretched card touches the next one, so the two are drawn side by side at half width; if the narrower cards bother you, simply turn the setting off.
Shown in the Calendar: Appointments and, when the matching modules are on, Group Events, Classes and Facility rental. You can turn them on and off in bulk with the "Select All" and "Clear" shortcuts.
Staff to Show: appears only in the staff views and shows only the columns of the staff you select. In the resource views this section appears as "Resources to Show".
Appointment Statuses: you choose which of the Not set, Pending, Arrived, Completed, No-show and Cancelled statuses are visible.
Your staff selection is stored in this browser; the first time you open the calendar, everyone on the staff that day is saved as selected. Staff you add later are not added to the list automatically: in the staff views the new staff member's column and appointments do not appear. After adding a new staff member, press Select All under Calendar Settings → Staff to Show, or pick the person from the list. Do the same under Resources to Show for resources you add.
The view, Shown in the Calendar, the staff/resource selection and the status filters are stored in the browser you use, for the selected business; on another computer you choose them again. Calendar Hours, Staff Column Width and the short-event setting, on the other hand, are saved to your account; they come back the same when you sign in from another device.
Reading the calendar cards
An appointment card is drawn in the calendar colour of the staff member delivering it; a group event takes the event's colour and a facility rental the facility's. A class session card has a fixed background that follows the light/dark theme; the class's colour shows in the thin line on the card's left edge, in the category label and in the occupancy bar. A newly added staff member automatically gets the colour used least in your business; you can change a staff member's colour with the Color field in the staff member's detail under My Business → Staff.
The start–end time is at the top of the card, and the customer or event name and the service taken are below it.
Group events show the participant ratio (for example 1/10 means one place out of a ten-person capacity is filled).
A class session card shows the class name, its category (if one is set on the class) and a status label at the top; the instructor, time and room below; and the participants' photos and the occupancy (for example 18 / 20 with a bar) at the bottom. The status label says “In progress” while the class is running and “Completed” once it is over; otherwise it shows occupancy: No enrollments, Spots available, Almost full (80% of capacity or more) or Full. Participants without a photo show their initials. Hovering over a participant shows their full name, and hovering over “+N” lists the other participants; participant names are shown only to staff with the “Dersleri görüntüleyebilir” (view classes) permission. In the monthly view and the agenda a class session is a single line: time, name, occupancy and a status dot.
Clicking a class session card opens the session window: you can take attendance, add a member to the class, remove an entry added by mistake, edit the session or cancel it. The details are in the “Class sessions and taking attendance” article.
On appointment and event cards, badges state the type of the record (Appointment, Event) and its status; online appointments get a wifi icon and the ones with a Google Meet link get a Meet icon. When a visit has more than one service, its appointment cards show a small icon in the bottom-left corner; hovering over it shows “Multi-service appointment”.
When there is more than one record at the same time, the cards share the column equally and sit side by side; none slips under another.
When a card gets narrow, the “Appointment” badge is dropped first. When it gets narrower still, the status is shown as an icon in the same colour instead of text: a tick means completed, a cross cancelled, a crossed-out eye no-show and an entrance icon arrived. A narrow class card drops the category label and keeps the status as a coloured dot; in a very narrow column the participant photos and the bar are hidden too. For short (30-minute) classes the participant row is dropped and the occupancy moves to the time line. The status in words appears on the info card that opens when you hover over the card; to see the badges in full on the card, widen the Staff Column Width.
Appointments waiting for approval carry a red dot.
Approved staff leave and time blocks appear as a coloured background block in the staff member's column; leave that is still awaiting approval does not appear on the calendar.
When you hover over a card, an info card opens at the top right of the screen: the service, staff member and resource for an appointment; the instructor, capacity and room for a class session; the capacity and services for a group event; and the leave type and note for a leave block.
If the Facility Rental module is on, rentals appear in the responsible staff member's column in the staff views and in the column of the facility's linked resource in the resource views. Rentals with no responsible staff member or linked resource are collected in a Facility rentals column that is added after the other columns whenever such a rental falls in the range on screen. Clicking a rental opens the facility rental window; you cannot drag a rental into another staff member's or resource's column.
You can create a new appointment directly by clicking an empty slot on the calendar: the date and time come in pre-filled, and in the staff views the staff member of the column you clicked is selected too (in the resource views the resource is not pre-selected; choose it on the service row in the last step). When you click a day in the monthly view, however, the previous day and 00:00 are selected in the date step of the appointment window; choose the right day and time there. Clicking the Facility rentals column does not open an appointment.
In the mobile app, tap the calendar icon in the bottom menu to open the Calendar screen. The arrow buttons at the top move the calendar forward or back by one day in the Staff, Daily and 3 Days views and by a week in Weekly; Today takes you back to today, and tapping the date in the middle (with the calendar icon) opens the Select Date window, where you jump to any day.
Views on mobile
Staff: staff members as side-by-side columns.
Daily: the hour-by-hour flow of a single day.
3 Days: three days side by side for comparison.
Weekly: the whole week.
Monthly, Agenda (List) and Resource views are not available on mobile — use the web panel for those.
Calendar Settings
Tap the Calendar Settings row under the date bar (the refresh icon next to it reloads the calendar). The window contains:
Appearance: Staff, Daily, 3 Days or Weekly.
Calendar Hours: the start and end time of the calendar. If you leave them empty, the business's working hours are used; Default resets them.
Staff Column Width: in the Staff view only — the width of each staff column.
Shown in the Calendar: Appointments and, when the matching modules are on, Group Events and Classes. This section only appears when at least one of those modules is on.
Staff to Show: in the Staff view only — the staff whose columns are shown; Select All ticks everyone. At least one staff member always stays selected.
Appointment Statuses: which statuses are shown. On mobile some names differ from the web: Pending Approval is the web's Pending status and Pending is the web's Not set; the others are Arrived, Completed, Cancelled and No-show.
Calendar Hours and Staff Column Width are saved to your account, so a setting you make on the web also applies on mobile. The view, Shown in the Calendar and Appointment Statuses are stored on your device; the staff selection goes back to all staff whenever you reopen the app.
If the Facility Rental module is on, rentals also appear on the calendar; there is no option to hide them under Shown in the Calendar. In the Staff view a rental is drawn in the column of its responsible staff member; to see rentals with no responsible staff member, switch to the Daily, 3 Days or Weekly view. Tapping a rental opens its detail; rentals cannot be dragged on mobile.
When you tap an empty slot, a New Appointment question appears; tap Create and the appointment screen opens with the date and time filled in (in the Staff view the staff member too). Tapping a card opens its detail; to move a card, long-press it.
Class lesson card
Class lessons appear on the calendar in the same layout as on the web: the card background stays neutral and the class colour is used for the thin line on the left, the type label and the occupancy bar. The card shows the lesson name, the class type and a status label, then instructor · time · room, and at the bottom the photos or initials of the first three participants (the rest as "+N") with the "18 / 20" occupancy and its bar. The status label says In progress, Completed or Cancelled when that applies; otherwise it shows the occupancy: No enrollments · Spots available · Almost full (80% and above) · Full. On a short or narrow card (e.g. a 30-minute lesson, the Weekly view) the participant row is dropped and the occupancy moves to the time line; on an even narrower card the type label is dropped and the status becomes a coloured dot.
Participant names and photos are only shown to staff allowed to view classes; without that permission the card shows the count only. Tapping a class card opens the session window: participants, attendance, bulk attendance, adding a member, cancelling a participation, removing a mistaken entry, editing and cancelling the session are done there (details: Class sessions and taking attendance).