Facility Rental report: occupancy, revenue and intensity
Which facility is busy, what it earns per open hour, which hours are empty. Downloadable as Excel and PDF.
Last updated: 7 October 2026
Reports → Facility Rental Report has three blocks: summary cards, a per-facility table and an intensity grid. The report menu appears only for businesses with Facility Rental enabled and needs the “Raporları görebilir” (can view reports) permission.
Date range at the top opens on This month; you can also pick Today, Yesterday, This week, Last week, Last month, This year or Custom range (Start and End date). The report counts reservations that start in the chosen range.
Summary
The cards are Occupancy, Revenue, Uncollected and Revenue per hour. The line below shows Reservations, Completed, Cancelled, No-show, Online, Extras revenue (when there is any) and Booked / open hours.
Revenue is not the same as collected
Revenue is the value of reservations that actually happened: completed and in progress. Future approved bookings are excluded because they have not happened yet; cancellations and no-shows never count.
Collected is the money received for all rentals of the period (including deposits on future rentals and deposits forfeited on cancellation). The two are kept apart on purpose: one measures operations, the other cash flow. The Uncollected card is the difference between revenue and collected and never goes below zero.
By facility
For each facility the table shows Reservations, Cancelled, No-show, Occupancy, Revenue, Extra, Collected and Revenue per hour.
How occupancy is computed
Occupancy = booked hours / open hours. Booked hours include approved, in-progress and completed rentals. The denominator is the hours the facility is open according to its weekly working hours; breaks are deducted, date-specific hours and holidays are not taken into account. Assuming 24/7 would add closed hours to the denominator and make the rate artificially low.
Revenue per hour (RevPAH)
Combines occupancy and price into one number: revenue per open hour. 50% occupancy at a high price can beat 90% at a low one; this number tells you which.
Intensity
The Intensity grid is days × hours; each cell shows the number of approved, in-progress and completed rentals on that day and hour. A rental lasting several hours counts in every hour it covers; hour columns with no rentals are hidden.
Check the Intensity grid before setting pricing rules: if Saturday 10:00 is always full and Tuesday 14:00 always empty, discounting the empty hours can earn more than raising evening and weekend prices.
Extras revenue
The Extra column shows how much of a facility's revenue came from extras. It is NOT added on top of revenue — it is part of it. The line above shows the total.
A low extras share usually means you have not defined extras or have not made them selectable in online booking.
Export
Excel — three sheets: Tesisler (facilities, including an uncollected column), Özet (summary), Yoğunluk (intensity).
PDF — summary and facility table, landscape.
Exporting needs its own permission (Raporları dışarı aktarabilir — can export reports). The buttons are visible to everyone; without the permission you get “Could not create the file.”
The report menu appears only for businesses with Facility Rental enabled; with the module off no data comes back even if the address is typed in. This report is not in the mobile app.