Facility Rental
Courts, pitches, halls and rooms: facilities, pricing rules and rental rules.
What is Facility Rental and how do I enable it?
Enable the module from Pi Store to rent out courts, pitches, halls or meeting rooms by the hour.
Creating a facility (court, pitch, hall)
Every rentable space is a 'facility'. Create one in a single screen with a name, duration model and price; manage photos, working hours and categories on its detail page.
Facility pricing and pricing rules
Set evening, weekend or seasonal prices with rules, and verify the calculation with Price preview.
Rental rules (cancellation, deposit, policy)
Set online booking limits, the customer cancellation window, auto-completion, the deposit expectation and the policy text.
Facility Rental permissions
Who can manage facilities, create, approve or cancel reservations, or take payments?
Creating and managing reservations
Record a phone booking in a few clicks; confirm, reschedule, take payment, cancel or mark arrival.
Payments and receivables in Facility Rental
Deposits, balances and full payments work like sales cards; payments show under Payments and receivables under Receivables with the Facility Rental source.
Facility Calendar: running the day from one screen
A day × facility grid; click an empty cell to book, drag a card to reschedule, close everything in one action with Close / Block when it rains.
Where rentals appear on other screens
Calendar, Pending Approvals, the customer card and the Overview page: rentals appear on screens you already use.
How customers rent a facility online
Customers pick a facility from the Online services menu of your public page, find a time and create a reservation or a request. Payment is taken on site.
Automatic messages for facility rentals
Automatic SMS, WhatsApp or push when a reservation is created, approved, rescheduled, cancelled, completed, or is approaching.
Facility Rental report: occupancy, revenue and intensity
Which facility is busy, what it earns per open hour, which hours are empty. Downloadable as Excel and PDF.
Extras, recurring series and staff assignment
Define extras like towels, floodlights or a referee; open a weekly series for season bookings; assign a responsible staff member to a reservation.
Check-in, check-out and how deposits work
Check the customer in and optionally take a security deposit; at check-out record extra time and refund the deposit or deduct part of it.