Payments and receivables in Facility Rental
Deposits, balances and full payments work like sales cards and show as a separate line in the cash report.
Last updated: 20 September 2026
Facility rental payments work exactly like Add payment on a sales card: open the reservation modal and choose Add payment.
Three scenarios
Deposit: part of the amount is collected; the reservation becomes 'Partially paid'.
Full payment: the whole amount is collected; the reservation becomes 'Paid'.
Receivable: ticking 'Record as a receivable' puts the amount on the Receivables list with a due date.
A payment cannot exceed the remaining balance — the system rejects it.
Where does it appear?
Financial → Payments with the 'Facility Rental' source
Financial → Receivables (if a receivable was created)
The Payments and Receivables tabs on the customer detail page
The cash report under 'Facility Rental Income'
Deliberate differences
Facility Rental does NOT open a sales card. The 'debt' column in the customer report and the staff performance report therefore do not include rentals; rental debt appears in Receivables and rental income in the cash report.