Facility Calendar: running the day from one screen

Facility Rental → Facility Calendar is the module's default page. Columns are your facilities and rows are half-hour slices, so you see a whole day at a glance. The grid runs from the earliest opening to the latest closing of the open facilities, widened to include every reservation of that day; hours when a facility is closed are grey.

Use the arrows at the top for the previous or next day, the date box to pick a day and Today to come back. Close / Block and New reservation are at the top right. Seeing the reservations on the page needs the “Tesis rezervasyonlarını görebilir” (view facility reservations) permission.

Three gestures

• Click an empty cell: the reservation form opens with that facility and time (needs the permission to create reservations).

• Click a card: the reservation window opens, where you confirm, mark arrival, check in or out, move, take payment and cancel.

• Drag a card: drop it on another time or on another facility's column. The Reschedule the reservation window asks “Move to … at …?” and its Send the customer an SMS box is ticked by default. If you untick it, the reservation moves without notifying the customer and the automations for this event won't run either. Confirm with Move; the duration is kept and the price is recalculated for the new time.

Completed, cancelled and no-show reservations cannot be dragged; dragging needs the “Tesis rezervasyonunu düzenleyebilir, taşıyabilir” (edit and move facility reservations) permission.

Cards

A card shows the customer's name, the duration and, where relevant, an arrived or unpaid note (a partially paid card shows no such note). The legend under the calendar explains the colours: Awaiting approval, Approved; faded cards are cancelled, no-show or completed.

Daily summary strip

Above the calendar the Reservations count and the Uncollected total are always shown; Awaiting approval, No-show and Cancelled are added only when greater than zero.

Faded cards

Cancelled, no-show and completed reservations are NOT removed from the calendar — they are faded, so you can tell an empty hour from a no-show.

On a day marked as a holiday in My Business → Settings → Holidays, “This day is marked as a business holiday.” appears above the calendar; the reservation form lists no times for that day and online rental is closed.

Blocked times (the rain scenario)

1. 1

   Close / Block

   The button at the top right opens the Blocked times window (needs the permission to edit and move reservations).

2. 2

   Date and time range

   Date is the day you are looking at; Start and End open at 09:00-23:59. Enter the range you want to close. A block stays within one day; to close several days, add a block for each day.

3. 3

   Facility selection

   All facilities is selected by default, so the block covers every facility — one action for three pitches in the rain. To close only some facilities, click their chips. Optionally type a reason (rain, maintenance, private use…); it is shown on the grey block in the calendar.

4. 4

   Affected reservations

   If the range has reservations awaiting approval or approved, “There are … reservations in this range.” appears. The Cancel those reservations too box is unticked by default; left unticked, the block is added but existing reservations stay. If you tick it, a Send customers an SMS box appears below it (ticked by default; untick it and the automations for this event won't run either). When you click Close, those reservations are cancelled together; collected deposits are refunded or forfeited according to your Deposit on cancellation choice in Rental rules.

5. 5

   Save

   Click the blue Close button right under the form; “Blocked time added.” appears and the block is added to the Existing blocked times list in the same window. The grey Close at the very bottom only closes the window.

Weekly repeat (season bookings)

In the reservation form, after picking a time, turn on Repeat weekly and enter for how many weeks (2-52, 4 by default). Before saving, the form tells you how many weeks are available and how many are taken; taken weeks are skipped, the rest are created at once, and after saving you are told how many weeks were skipped. See Extras, recurring series and staff assignment for details.

Each occurrence is a separate reservation: moving or cancelling one does not affect the others.